Carelessness is the top reason for passport application rejections, delays, or for passports being lost, stolen, or damaged.
What can you do to prevent these issues? How can you properly take care of your passport? Here are 16 practical tips to help you acquire your passport, keep it secure, and maintain it in good condition.
Before You Leave On Your Trip
- Check if you need a passport.
Entry requirements for countries can change. If you arrive at the airport without the necessary documents, you’ll be denied boarding, and travel insurance won’t cover this. Currently, over 80% of countries require a valid passport for entry. Verify the requirements for your destination early. - Apply early.
Apply for a new passport at least 90 days before departure. For renewals, start 8 to 11 months before expiration. Many countries require six to eight months of validity for visa issuance. - Fill out the correct form accurately.
Ensure you use the right application form and complete it carefully. Double-check each entry and have a friend or relative verify it. Errors can lead to delays or rejection. - Follow document specifications precisely.
For a new passport, provide a certified birth certificate and a valid driver’s license. The birth certificate must have the registrar’s seal, signature, and the filing date within one year of birth. Photocopies are not accepted. The driver’s license must be more than six months old. For renewals, your previous passport serves as proof of citizenship and identity and must be undamaged. Submit two identical passport photos taken within the last six months. Photos must be 2×2 inches with a plain white or off-white background, showing a full-face view with the head 1 to 1 3/8 inches from chin to top. They can be in color or black and white. - Sign the application form and your check.
Many people forget to sign either the application form or the check to Passport Services. Double-check everything. - Request additional pages if needed.
Frequent flyers should request a 48-page passport at no extra cost to extend travel time before needing a replacement. - Sign your passport and fill out emergency information.
Upon receiving your passport, verify the information. If correct, sign it and complete your current address and emergency contact details. Return it for correction if there are errors. - Make copies of your passport and photos.
Provide one copy to a friend or relative who can be contacted in an emergency. Take another copy and extra photos with you. Consider using an online document storage service to upload a scanned copy for global access.
While You’re Away
- Keep your passport safe.
Always know where your passport is. Store it in a secure place like a hotel safe when not carrying it. Use a travel wallet or passport holder when out. - Be aware of your surroundings.
Be cautious in crowded places and avoid exposing your passport unnecessarily. Stay alert to pickpockets and scams. - Use a money belt.
A money belt can keep your passport and other important documents safe from theft. - Check your passport regularly.
Ensure it hasn’t been lost or stolen by checking its location regularly. - Avoid damage.
Keep your passport dry and free from any physical damage. Avoid folding or bending it. - Have a backup plan.
Know the location of your country’s embassy or consulate at your travel destination. They can assist if your passport is lost or stolen. - Report loss or theft immediately.
If your passport is lost or stolen, report it immediately to local authorities and your country’s embassy or consulate. - Stay informed.
Keep abreast of any travel advisories or changes in entry requirements for your destination country.
Following these tips will help ensure your passport remains secure and in good condition, making your travel experience smoother and less stressful.